Privacy notice
What I do with your details.
Short version: I use what you send me to reply to you and to do the work. I do not sell it, share it for marketing, or send you anything you did not ask for.
Who is responsible
Alexander Staniforth, trading as Staniforth Bid Writing, of Lincoln, Lincolnshire. I am the data controller for the information described here.
Email hello@staniforthbidwriting.co.uk or phone 07442 748234.
What I collect
- When you use the enquiry form
- Your name and email address, and — if you choose to fill them in — your organisation, what kind of help you need, your deadline, and whatever you write in the message box.
- When you email or ring me
- Whatever you send or tell me, including anything in attachments.
- When you work with me
- The material needed to write the bid: your organisation's information, monitoring data, financial figures, and any documents you send. Occasionally this includes personal data about your staff or the people you support.
- Automatically
- My host records standard server logs, including IP addresses, for security and to keep the site running. I do not use these to identify individuals.
Why, and on what legal basis
- To reply to your enquiry and quote for work — taking steps at your request before entering a contract, UK GDPR Article 6(1)(b). For general enquiries that never become work, my legitimate interest in responding to people who contact me, Article 6(1)(f).
- To carry out the work — performance of our contract, Article 6(1)(b).
- To keep accounting records — legal obligation, Article 6(1)(c).
If a bid requires personal data about the people you support, you remain the controller for that data and I process it on your instructions.
Who else sees it
- Web3Forms delivers enquiry-form submissions to my inbox.
- My email provider stores our correspondence.
- Cloudflare hosts this website and handles the server logs described above.
- HMRC and my accountant, where invoicing records require it.
That is the full list. I do not sell your data, and I do not pass it to anyone for marketing. I will not name you as a client, or quote anything you have sent me, without asking you first.
Your material is not put into AI tools. I use them for drafting, on business terms where what I put in is not retained or used for training, but the documents, figures and personal data you send me stay out of them.
Cookies
This site sets no cookies of its own, and there is no advertising or cross-site tracking on it. Cloudflare may set a cookie strictly necessary for security. If I add visitor statistics they will be a cookieless kind that does not track individuals between sites.
How long I keep it
- Enquiries that do not turn into work: up to twelve months, then deleted.
- Client files and correspondence: six years after the last piece of work, which is the period I need for tax and for any question about work I have done.
- Anything you ask me to delete: as soon as I am able, subject to the accounting records I am legally required to keep.
Your rights
You can ask me for a copy of what I hold about you, ask me to correct it, ask me to delete it, ask me to restrict what I do with it, or object to my using it. Email me and I will respond within one month.
If you are unhappy with how I have handled your data you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113. I would rather you told me first so I can put it right.
Changes
If this notice changes, the new version goes up here with a new date below.
Last updated 31 July 2026